Job Title: Law Office Manager
Location: Chula Vista, CA
Rate of Pay: $6,489.82 – $7,888.44 Monthly
The City of Chula Vista is seeking a highly motivated Law Office manager to plan, organize, supervise, and coordinate the administrative operations of the City Attorney’s Office; to perform a wide variety of responsible administrative support duties in support of the City Attorney’s Office; to supervise, train, and review the work of assigned staff; to relieve the City Attorney of administrative detail; and to assist the City Attorney with the development and implementation of a strategic plan for the office to improve legal service delivery and community engagement.
ESSENTIAL FUNCTIONS – Functions may include, but are not limited to, the following: coordinate the organizational, staffing, and operational activities for the administrative operations of the City Attorney’s Office; participate in the development and implementation of goals, objectives, policies, and priorities for assigned functions; recommend and implement resulting policies and procedures. Identify opportunities for improving service delivery methods and procedures; identify resource needs; review with appropriate management staff; and implement improvements; direct, coordinate, and review the work plan for assigned legal support services and activities; assign work activities and projects; monitor work flow; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems; select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures; supervise the process of summons and complaints/writs; log in case information; obtains claim file from Risk Management; prepare letters to claims adjuster and attorneys regarding assignment; participate in the development and administration of the department’s budget; forecast funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; recommend adjustments as necessary; manage vendor invoices; prepare and track material requisitions and purchase orders; encumber and appropriate funds; track open funding for purchase orders; oversee, monitor, and track outside attorney bills and costs for litigation cases; prepare requisitions for litigation cases; monitor open purchase order funds; process tort litigation bills and costs for payment; perform a full range of administrative duties in support of the City Attorney’s office; relieve the City Attorney of administrative detail; receive, screen and respond to visitors and callers; handle a wide variety of contacts with office staff, high level government officials, and the public, resolving problems, complaints and taking appropriate action; establish and maintain confidential, administrative and complex files and records for the department; oversee the maintenance of the library; order books and periodicals; compose correspondence on routine and complex matters requiring tact and discretion; research and gather data and compile statistical and other reports and make recommendations; screen and assemble incoming correspondence in order of priority and refer to appropriate staff members for reply; enter and retrieve information from computers; maintain the City Attorney’s Office computer databases; maintain the City Attorney’s Office calendar; build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service; perform related duties as assigned.
Contact Name: Trisha Albright, Sr. HR Analyst
Contact email: firstname.lastname@example.org