Operations Specialist

Responsibilities:

 Provide comprehensive administrative support to the BREG Management Team.

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, policies and procedures.
• Handle confidential information with discretion.
• Coordinate and prepare materials for meetings and presentations.
• Assist in the planning and execution of special projects and initiatives.
• Track project progress and ensure timely completion of deliverables.
• Collaborate with team members to improve workflow and efficiency.
• Oversee office operations, including supply management and vendor relations.
• Ensure the office environment is organized and conducive to productivity.
• Maintain office policies and procedures.
• Assist with the preparation of new hires and the onboarding process.
• Support performance evaluation processes and employee development initiatives.
• Help maintain a positive and inclusive work culture.
• Assists with the coordination of celebrations.
• Perform other administrative tasks as needed by the BREG management team.

Qualifications:

We are looking for candidates with the following qualifications:

• 2+ years in administrative assistant or office manager role
• Strong organizational skills and ability to multi-task
• Ability to organize high-volume workload, establish priorities, and maintain excellent interpersonal relations and communications with attorneys and staff
• High attention to detail and sense of urgency
• Typing speed of 50+ wpm
• Knowledge of basic office equipment and procedures (copiers, fax machine, scanner, filing)
• Versatile computer skills including Microsoft Office – specifically Excel
• High emotional IQ and ability to build strong relationships at all levels

The following qualifications are preferred:

• Previous experience working in a law firm environment
• Legal process knowledge

• Ability to identify and analyze complex issues and problems in management areas
• Knowledge of ProLaw or other case management system

• Experience using NetDocuments

Schedule:

Position is full-time at 40 hours/week. Our business hours are 8:30am-5:30pm Monday-Thursday, 8:30am-5:00pm Friday.

We currently offer an in-office/hybrid work model for select positions within the Firm. New hire employees who are offered a hybrid schedule will complete their onboarding and training in-office as deemed necessary for the position by the firm before transitioning to a hybrid schedule, subject to approval by their supervisor.

Why Work for Us?

Our firm offers a rewarding work environment that values a work-life balance and fosters a culture of professional growth and opportunities. We provide a comprehensive compensation package that includes medical, dental, vision, life, and disability insurance, 401(k), paid vacation, and sick time.

What employees are saying about working with us:

• “The people, atmosphere, culture, and work/life balance are great.”
• “I always feel included, respected, and a part of the team.”
• “I have been given so many opportunities to grow and have learned so much.”

Application Process:

Candidates who meet the criteria for the position will be contacted for the next step in the hiring process. Interviews are currently being conducted by phone or video with possible in-person interviews for finalist candidates.

We are an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Please apply at: Operations Specialist